Overview of Import
Rosters Process:
- Click on Entries Options |
Receive Entries
- Select a meet
- Type the Location of entries: in the
Box or click Find and browse to it. (See options below for hard
drive or disk .)
- Choose athletes for Receive: Usually
Click the Entire team's roster
- Click Go to begin
Receiving Entries from email/hard drive location:
- The default name of the file is entries.txt
but the online files will be named SYHS_M_#.txt,
SYHS_F_#.txt, SYMS_M_#.txt, or SYFS_F_#.txt
- First copy this file to the folder where your track program
is located on your hard drive (usually c:\trkstat) or some other
appropriately named folder using Windows Explorer or My Computer.
- If using data from Baumspage Online Entry Conversion
the file will be appropriately named.
- If the file entries.txt or whatever
is not found the system will give you the error message "No entries.txt
file found".
- Select the meet from the list.
- Always import the boys data before importing the
girls data!
- If you get errors note the exceptions.
- The import may give an error message of Unusual dup key(540)
Click Ok.
- Sydex never explained it, but we figured out that the error
is caused by the coach having the same athlete listed twice on the roster.
- Really large meets may need to "split" the import
files into two smaller files!
- Open the file in Notepad. Hightlight about half of the
data | delete | Save with new name | Repeat for other half | Import each separately
- Click Current directory of hard drive for the location of
your entries.
- Change the letter case of team and roster names if needed.
- Team names and abbreviations import automatically from the
Control Program database.
- Suggested Setting: Team Names: No Change
- Athletes names are imported as the coaches entered them on
the web.
- Change the letter case of runner names to upper and lower
case (ex. Mike Smith)
- Suggested Setting: Roster Names: Initial Capitals
- Click Go to begin.
- The file may give an error message of Unusual dup key(540) Click Ok
- If events codes don't match, select appropriate code and continue.
- After testing, you may edit the codes so they match.
- If there are problems, e-mail support@baumspage.com ASAP!
- In an emergency, call Gary Baumgartner at
513-594-6154 or Terry Young at 740-517-0195.
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